Personal Property Sale Agreement

What this document is

When the thing being sold is genuinely valuable, or the sale covers several items at once, a one-line description stops being enough. A personal property sale agreement adds structure: an itemized list with serial numbers and identifying marks, condition notes per item, and terms for delivery or pickup. It suits sales like a gold necklace for THB 45,000, a full camera kit with three lenses, or the entire contents of a condo before a move abroad.

The itemized list is the heart of the document. Each entry pins down what exactly changes hands and in what state, which prevents the two classic disputes in multi-item sales: 'that piece was never included' and 'it was already damaged when I got it'. Paired with dated photos and a record of payment, the agreement gives both sides a complete, checkable account of the transaction.

When to use it

• Selling jewelry, watches, gold, or other high-value personal items where authenticity and identifying marks should be recorded.
• Selling a set of items in one deal — camera gear, a musician's equipment, gym equipment, or the furniture of a whole room.
• Selling everything before relocating, where one agreement with an item schedule beats a dozen separate chats.
• Sales where delivery is separate from payment, so responsibility for damage in transit needs to be assigned.
• Selling collectibles or hobby equipment where condition grading affects the price.

When not to use it

• Vehicles — the used car and motorcycle agreements handle registration transfer, which this document does not.
• Land, houses, or condos, which require title transfer through official channels and usually professional support.
• Items you suspect may be counterfeit or of unclear origin — resolve authenticity before selling, not in the contract.
• Regular commercial selling, where invoices and business terms are the right tools instead.

Information you will need

• Full names, ID details, and contact information for seller and buyer
• An itemized list: each item's description, brand, model, serial number or identifying marks
• Condition of each item, including defects, wear, repairs, and missing parts or accessories
• Any certificates, receipts, boxes, or warranty documents included with the items
• The total price and, where useful, the price allocated to each item
• Payment method, amount, and date — including any deposit and balance
• Delivery or pickup arrangements: who transports, who pays, and who bears the risk of damage in transit
• Photos of each item taken close to the sale date, referenced in the agreement

Clauses included

How to sign it

Sign the agreement and the item schedule together — if the schedule is a separate page, both parties should sign or initial it too, so no one can later swap or dispute the list. Prepare two signed originals, one per side.

Take photos of every item on signing day and keep them with the agreement; a simple option is to combine the photos and the signed pages into one PDF so the whole record lives in a single file. For jewelry and collectibles, photograph identifying marks and certificates up close.

Match every payment to a record: transfer slip, e-wallet confirmation, or a signed receipt for cash. When delivery happens later, have the receiver sign a short delivery note listing what arrived and in what condition.

Common mistakes

• Writing 'various furniture' instead of listing each piece — the vagueness always favors whoever later wants to dispute the deal.
• Skipping serial numbers and identifying marks on electronics, watches, and instruments.
• Not recording which accessories, chargers, cases, and papers are included with each item.
• Leaving delivery risk unassigned, then arguing over an item that broke in transit.
• Taking payment in cash across multiple visits without a signed receipt for each visit.

Frequently asked questions